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Payroll Administrator – Hounslow

Closing Date: 13th July 2024

Vidu Group

About this position

Vidu are working on a super exciting assignment in the search for a Payroll Administrator to be based out of the Hounslow office of a rapidly growing, technology focused eCommerce distribution business.

If you’re an efficient and organised Payroll Administrator able to solve problems with extensive knowledge of payroll software systems and multi company payroll experience, ready for a fresh new challenge with a forward thinking eCommence distribution business, where your voice will be heard and you will have unlimited opportunities for career development and progression, this is an opportunity not to be missed..

The role is positioned at circa £30,000 basic salary, plus an AIC bonus, holidays and pension and excellent career development opportunities.

Our client has engaged with Vidu VIP to commence the initial search.

Our team of dedicated consultants will be your first point of contact when applying for this role.

Scope of the Role:

To ensure employees are paid correctly and in a timely manner. Perform all activities necessary to processing monthly payroll, including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing ad hoc reports for management.

Key Responsibilities:

Prepare and process the monthly payroll for approximately 310 employees on the Opera 3 payroll system (This includes the entire cycle of payroll processing from capturing of new employees, terminations and check and authorise claims and timesheets)

Review and ensure accuracy of approved advances, holiday payments and overtime claims.

Coordinate between Payroll and HR, to ensure proper flow and maintenance of employee data.

Handle the administration of the TMS system to record daily and weekly attendance of employees.

Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorisation.

Generate reports for payments e.g. PAYE returns and other third parties payments.

Submit monthly RTI (Real Time Information) to HMRC in a timely manner.

Maintain a proper document control system.

Keep abreast with company policies and tax legislations that impact on remuneration and wage payments.

Reconciling Payroll on a month to month basis, Reconciling the deductions, entering and tracking amounts in a series of detailed spreadsheets.

Generate miscellaneous payroll reports such as quarterly reports, various employee reports, and other reports as requested.

Maintain payroll records to ensure files are retrievable when necessary.

Administer Year End Payroll procedures and issuing of P60’s and year-end tax returns to HMRC.

Issue P45 to leavers and update payroll record.

Provide payroll data as appropriate for audits and investigations.

Update and keep staff sickness records accurately.

Manage all sickness and holiday requests on the Time and Attendance Management system on a regular basis.

Prepare month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g. expense claims, overtime, leave balances, head count, and month end reports)

Import/export files into the payroll system and balance payroll runs, generate payroll reports weekly and/or as needed.

Communicate payroll changes to the HR Manager and Financial Directors in a timely and. efficient manner.

Liaise with HMRC and the pension’s regulator as and when necessary.

Manage Pension contribution and Auto enrolment process for employees.

Liaise with employees with regards to Pension benefits.

Skills and experience required

Minimum two years’ experience required in the role of a Payroll Administrator / Specialist.

Goal oriented individual with strong leadership capabilities.

Ability to provide exceptional Customer Service.

To provide wholehearted commitment to a task and displays initiative and positive outlook to challenges.

Decisive and highly adaptable to changes and strongly believes in the concept of teamwork.

Self-motivated and detail orientated.

Certified and qualified Payroll Professional.

Proficient in MS Excel, MS Word.

Strong knowledge and understanding of payroll to include the flow of transactions in an integrated and automated payroll accounting system.

Ability to maintain confidentiality and exercise extreme discretion.

Must possess excellent problem solving and analytical skills, and a high level of attention to detail and accuracy.

Strong organisational skills, and the ability to work independently and under pressure.

Ability to handle and prioritise multiple tasks and meet all deadlines.

Computer literate.

Excellent communication skills.

Work well as part of a team, with a high attention to detail.

Advance Excel and Word – Microsoft.

Must have previous Payroll experience with knowledge of Opera 3 or similar accounting.